NCPDP Batch Standard
An NCPDP standard designed for use by lowvolume dispensers of pharmaceuticals, such as nursing homes. Use of Version 1.0 of this standard has been mandated under HIPAA.
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NCPDP Telecommunication Standards
An NCPDP standard designed for use by highvolume dispensers of pharmaceuticals, such as retail pharmacies. Use of Version 5.1 of this standard has been mandated under HIPAA.
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NUBC EDI Technical Advisory Group (NUBC EDI TAG)
Coordinates issues affecting both the NUBC and the X12 standards.
Related Terms: X-12
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National Association for Medical Equipment Services (NAMES)
One of the groups that later merged to form the American Association for Homecare
Related Terms: American Association for Homecare
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National Association of Health Data Organizations (NAHDO)
A group that promotes the development and improvement of state and national health information systems.
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National Association of Insurance Commissioners (NAIC)
An association of the insurance commissioners of the states and territories.
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National Association of State Medicaid Directors (NASMD)
An association of state Medicaid directors. NASMD is affiliated with the American Public Human Services Association (APHSA).
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National Center for Health Statistics (NCHS)
A federal organization within the CDC that collects, analyzes, and distributes health care statistics. The NCHS maintains the ICDnCM codes.
Related Terms: International Classification of Diseases
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National Committee for Quality Assurance (NCQA)
An organization that accredits managed care plans or Health Maintenance Organizations (HMOs). In the future, the NCQA may play a role in certifying these organizations' compliance with the HIPAA A/S requirements.
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National Committee on Vital and Health Statistics (NCVHS)
A Federal body within HHS which has an important advisory role under HIPAA.
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National Council for Prescription Drug Programs (NCPDP)
An ANSI-accredited group that maintains a number of standard formats for use by the retail pharmacy industry, some of which are included in the HIPAA mandates.
Related Terms: American National Standards; Standard
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National Drug Code (NDC)
A medical code set that identifies prescription drugs and some over the counter products, and that has been selected for use in the HIPAA transactions.
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National Employer ID
A system for uniquely identifying all sponsors of health care benefits.
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National Health Information Infrastructure (NHII)
This is a healthcarespecific lane on the Information Superhighway, as described in the National Information Infrastructure (NII) initiative. Conceptually, this includes the HIPAA A/S initiatives.
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National Individual Identifier (NII)
See National Patient ID
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National Patient ID
A system for uniquely identifying all recipients of health care services. This is sometimes referred to as the National Individual Identifier (NII), or as the Healthcare ID.
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National Payer ID
A system for uniquely identifying all organizations that pay for health care services. Also known as Health Plan ID, or Plan ID.
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National Provider File (NPF)
The database envisioned for use in maintaining a national provider registry.
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National Provider ID
System for uniquely identifying all providers of health care services, supplies, and equipment.
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National Provider Registry
The organization envisioned for assigning the national provider IDs.
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National Provider System (NPS)
The administrative system envisioned for supporting a national provider registry.
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National Standard Format (NSF)
Generically, this applies to any national standard format, but it is often used in a more limited way to designate the Professional EMC NSF, a 320byte flat file record format used to submit professional claims.
Related Terms: Electronic Media Claims ; Professional EMC NSF
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National Uniform Billing Committee (NUBC)
An organization, chaired and hosted by the American Hospital
Association, that maintains the UB-92 hardcopy institutional billing form and the data element specifications for both the hardcopy form and the 192-byte UB-92 flat file EMC format. The NUBC has a formal consultative role under HIPAA for all transactions affecting institutional health care services.
Related Terms: American Hospital Association; UB-92
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National Uniform Claim Committee (NUCC)
An organization, chaired and hosted by the American Medical Association, that maintains the HCFA1500 claim form and a set of data element specifications for professional claims submission via the HCFA1500 claim form, the Professional EMC NSF, and the X12 837. The NUCC has a formal consultative role under HIPAA for all transactions affecting nondental noninstitutional professional health care services.
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NonMedical Code Sets
See Administrative Code Sets.
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North Carolina Healthcare Information and Communications Alliance (NCHICA)
An organization that promotes the advancement and integration of information technology into the health care industry.
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Notice of Intent (NOI)
A document that describes a subject area for which the Federal Government is considering developing regulations. It may describe what the government considers to be the relevant considerations, and invite comments from interested parties. These comments can then be used in developing an NPRM or a final regulation.
Related Terms: Comment
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Notice of Privacy Practices
Each covered entity, with certain exceptions, must provide a notice of its privacy practices. The Privacy Rule requires that the notice contain certain elements. The notice must describe the ways in which the covered entity may use and disclose protected health information. The notice must state the covered entity’s duties to protect privacy, provide a notice of privacy practices, and abide by the terms of the current notice. The notice must describe individuals’ rights, including the right to complain to HHS and to the covered entity if they believe their privacy rights have been violated. The notice must include a point of contact for further information and for making complaints to the covered entity. Covered entities must act in accordance with their notices. The Rule also contains specific distribution requirements for direct treatment providers, all other health care providers, and health plans.
- Notice Distribution A covered health care provider with a direct treatment relationship with individuals must deliver a privacy practices notice to patients starting April 14, 2003 as follows:
- Not later than the first service encounter by personal delivery (for patient visits), by automatic and contemporaneous electronic response (for electronic service delivery), and by prompt mailing (for telephonic service delivery);
- By posting the notice at each service delivery site in a clear and prominent place where people seeking service may reasonably be expected to be able to read the notice; and
- In emergency treatment situations, the provider must furnish its notice as soon as practicable after the emergency abates.
Covered entities, whether direct treatment providers or indirect treatment providers (such as laboratories) or health plans must supply notice to anyone on request. A covered entity must also make its notice electronically available on any web site it maintains for customer service or benefits information.
The covered entities in an organized health care arrangement may use a joint privacy practices notice, as long as each agrees to abide by the notice content with respect to the protected health information created or received in connection with participation in the arrangement. Distribution of a joint notice by any covered entity participating in the organized health care arrangement at the first point that an OHCA member has an obligation to provide notice satisfies the distribution obligation of the other participants in the organized health care arrangement.
A health plan must distribute its privacy practices notice to each of its enrollees by its Privacy Rule compliance date. Thereafter, the health plan must give its notice to each new enrollee at enrollment, and send a reminder to every enrollee at least once every three years that the notice is available upon request. A health plan satisfies its distribution obligation by furnishing the notice to the “named insured,” that is, the subscriber for coverage that also applies to spouses and dependents.
- Acknowledgement of Notice Receipt A covered health care provider with a direct treatment relationship with individuals must make a good faith effort to obtain written acknowledgement from patients of receipt of the privacy practices notice. The Privacy Rule does not prescribe any particular content for the acknowledgement. The provider must document the reason for any failure to obtain the patient’s written acknowledgement. The provider is relieved of the need to request acknowledgement in an emergency treatment situation.
Access Except in certain circumstances, individuals have the right to review and obtain a copy of their protected health information in a covered entity’s designated record set. The “designated record set” is that group of records maintained by or for a covered entity that is used, in whole or part, to make decisions about individuals, or that is a provider’s medical and billing records about individuals or a health plan’s enrollment, payment, claims adjudication, and case or medical management record systems. The Rule excepts from the right of access the following protected health information: psychotherapy notes, information compiled for legal proceedings, laboratory results to which the Clinical Laboratory Improvement Act (CLIA) prohibits access, or information held by certain research laboratories. For information included within the right of access, covered entities may deny an individual access in certain specified situations, such as when a health care professional believes access could cause harm to the individual or another. In such situations, the individual must be given the right to have such denials reviewed by a licensed health care professional for a second opinion. Covered entities may impose reasonable, cost-based fees for the cost of copying and postage.
Amendment The Rule gives individuals the right to have covered entities amend their protected health information in a designated record set when that information is inaccurate or incomplete. If a covered entity accepts an amendment request, it must make reasonable efforts to provide the amendment to persons that the individual has identified as needing it, and to persons that the covered entity knows might rely on the information to the individual’s detriment. If the request is denied, covered entities must provide the individual with a written denial and allow the individual to submit a statement of disagreement for inclusion in the record. The Rule specifies processes for requesting and responding to a request for amendment. A covered entity must amend protected health information in its designated record set upon receipt of notice to amend from another covered entity.
Disclosure Accounting Individuals have a right to an accounting of the disclosures of their protected health information by a covered entity or the covered entity’s business associates. The maximum disclosure accounting period is the six years immediately preceding the accounting request, except a covered entity is not obligated to account for any disclosure made before its Privacy Rule compliance date.
The Privacy Rule does not require accounting for disclosures: (a) for treatment, payment, or health care operations; (b) to the individual or the individual’s personal representative; (c) for notification of or to persons involved in an individual’s health care or payment for health care, for disaster relief, or for facility directories; (d) pursuant to an authorization; (e) of a limited data set; (f) for national security or intelligence purposes; (g) to correctional institutions or law enforcement officials for certain purposes regarding inmates or individuals in lawful custody; or (h) incident to otherwise permitted or required uses or disclosures. Accounting for disclosures to health oversight agencies and law enforcement officials must be temporarily suspended on their written representation that an accounting would likely impede their activities.
Restriction Request Individuals have the right to request that a covered entity restrict use or disclosure of protected health information for treatment, payment or health care operations, disclosure to persons involved in the individual’s health care or payment for health care, or disclosure to notify family members or others about the individual’s general condition, location, or death. A covered entity is under no obligation to agree to requests for restrictions. A covered entity that does agree must comply with the agreed restrictions, except for purposes of treating the individual in a medical emergency.
Confidential Communications Requirements Health plans and covered health care providers must permit individuals to request an alternative means or location for receiving communications of protected health information by means other than those that the covered entity typically employs. For example, an individual may request that the provider communicate with the individual through a designated address or phone number. Similarly, an individual may request that the provider send communications in a closed envelope rather than a post card.
Health plans must accommodate reasonable requests if the individual indicates that the disclosure of all or part of the protected health information could endanger the individual. The health plan may not question the individual’s statement of endangerment. Any covered entity may condition compliance with a confidential communication request on the individual specifying an alternative address or method of contact and explaining how any payment will be handled.
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Notice of Proposed Rulemaking (NPRM)
A document that describes and explains regulations that the Federal Government proposes to adopt at some future date, and invites interested parties to submit comments related to them. These comments can then be used in developing a final regulation.
Related Terms: Comment
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